Manage Users(Create, Monitor, Remove) in Dynamics AX

Create/ Manage Users : 

Microsoft Dynamics AX requires that all users be listed in Microsoft Active Directory directory services on your domain controller before they can be enabled on the User form. If a user is not enabled on this form, that user cannot access Microsoft Dynamics AX.

Import users from Active Directory

1. From a Microsoft Dynamics AX client, click Administration > Users.
2. On the Overview tab, click Import to access the Active Directory Import Wizard.
3. Complete the wizard.

Alias ID duplicates

When you import users from Active Directory into Microsoft Dynamics AX, the wizard tries to create Microsoft Dynamics AX users by creating Microsoft Dynamics AX user IDs from the Active Directory aliases. But, Microsoft Dynamics AX user IDs are limited to five characters, whereas the Active Directory alias can be up to 255 characters. If the first five characters of the Active Directory alias are the same for more than one user, then the wizard then generates alternative Microsoft Dynamics AX user IDs for these users and displays them.

When generating alternative user IDs, if the user alias has more than five characters, then the first four characters from the first name and a single character from the last name are used. If there are still duplicates, then the first three characters of the first name and two characters from the last name are used.

You can change any of the user IDs.

When you approve the new user IDs, the users are created in Microsoft Dynamics AX.

Create new users :

Microsoft Dynamics AX users are employees of your organization or company (or a partner) who require access to Microsoft Dynamics AX to perform their job. Your organization or company could have hundreds of employees, but there might only be a few individuals who need to work with Microsoft Dynamics AX. Any individual who needs to access Microsoft Dynamics AX must be added to the list of Microsoft Dynamics AX users on the Users form as described in this topic. A user must also exist in at least one user group before they can access Microsoft Dynamics AX

Before you can add an individual to the list of Microsoft Dynamics AX users, the individual must be listed in Active Directory directory services on your domain controller. 

To create a new user

1. From a Microsoft Dynamics AX client, click Administration > Users.
2. Press CTRL + N to create a new user.                                                                                                                                                                                                                                                          Note: If you are creating new users in Microsoft Dynamics AX while you are working through the Initialization Checklist, make sure that you have entered license information before you add users. If you add a user before entering license information, the user might have elevated permissions (Administrator permissions) in the application.
3. In the Alias field, enter the user's alias exactly as it is stored in Active Directory.
4. In the Network domain field, enter the user's Active Directory domain.
5. In the User ID field, enter any unique identification for this individual (required). The user ID is restricted to a maximum of five characters.
6. In the User name field, enter the user's name (optional).
7. From the Company list, select the company that this user can access in Microsoft Dynamics AX. If you do not select a company, Microsoft Dynamics AX uses the current company that the administrator is logged into.
8. To allow this user to access Microsoft Dynamics AX, select Enabled. The application checks to make sure the user is listed in Active Directory. If the user is not listed, the application returns an error.
   Note: The External option is read only. An external user is any individual who accesses Microsoft Dynamics AX using Enterprise Portal or a Web browser. This option is automatically set if the user is stored in Active Directory as described in Giving users access to Enterprise Portal sites in the Enterprise Portal Administration Guide.

    10.    Press CTRL + S to save changes.                                                                                                                                                                                                                                

         Note :  The user cannot access Microsoft Dynamics AX until added to at least one user group. To add the user to a group, click the Groups tab. To create new uaer group please refer my blog

Monitor users :

Microsoft Dynamics AX includes several features to help you monitor which users are currently logged on to Microsoft Dynamics AX, how frequently a particular user has logged on, and the length of time that aa user has been logged on. The procedures in this topic explain how to:

• View which users are currently logged on.
• Disconnect one or more connected users.
• View logon statistics for a specified user.

View which users are currently logged on :

From a Microsoft Dynamics AX client, click Administration > Online users.

Disconnect one or more connected users :

You can end one or more user sessions from the Online users form. Before you disconnect a user, warn that user of the impending disconnection so that you do not disrupt an important operation such as a posting.

From a Microsoft Dynamics AX client, click Administration > Online users.

Select the user who you want to disconnect. Press and hold the CTRL key to select multiple users.

Click End sessions.

Note : You can end one or more user sessions from the Online users form. Before you disconnect a user, warn that user of the impending disconnection so that you do not disrupt an important operation such as a posting.

Remove Users :

1. From a Microsoft Dynamics AX client, click Administration > Users.
2. On the Overview tab, select a user you want to remove from Microsoft Dynamics AX.
3. Delete the user by pressing ALT+F9.
4. Press CTRL + S to save changes.
5. Restart the Microsoft Dynamics AX server to make sure the user has been removed from the system.

Note : If you remove a user from the application, terminate that user's active sessions in the Online users form. It is also important to disable the user's Active Directory account. If the Active Directory account is not disabled, the user may still be able to gain access to Microsoft Dynamics AX.